Digital
Infuzion, Inc., through our partnership with Systems Research
and Applications Corporation (SRA) participates as a subcontractor
to SRA on the Chief Information Officer-Solutions and
Partners (CIO-SP2) contract.
Customer Familiarization with CIO-SP2
The Chief Information Officer-Solutions and Partners (CIO-SP2)
contracts provide Information Technology (IT) systems
and services necessary to support the Chief Information
Officer (CIO) requirements for IT solutions within the
National Institutes of Health (NIH) and other
Government
agencies.
The CIO-SP2 contract is structured as an Indefinite Delivery/Indefinite
Quantity (IDIQ) task order contract whose orders may be
Time & Materials (T&M), Firm Fixed Price (FFP),
Cost Sharing (CS), Cost Plus Fixed Fee (CPFF), or Cost
Plus Award Fee (CPAF).
All non-NIH customers are assessed a minimal processing
fee equal to 1% of TO funding (not less than $250, minimum
order size $25,000). Customers not using their own contracting
agency to make the award, may use any contracting agency
for a negotiated fee.
To timelines are targeted at 7 to 28 days depending on
order type and level of competition.
NITAAC can easily be contacted by:
Telephone: 1-888-773-6542
E-mail : nihcios2@od.nih.gov
Web site : http://nitaac.nih.gov
NIH Points of Contact |
| Greg Holliday, Contracting Officer |
Wanda Russell, Contracting Officer |
| Phone: 301-402-3069 |
Phone: 301-402-3085 |
| Facsimile: 301-496-8486 |
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STEP 1 – Customer Prepares
Requirements Package
The Task Order Requirements Package (TORP) is the documentation
package that starts the CIO-SP2 process. The customer
prepares and submits to NITAAC (nihcios2@od.nih.gov) a
complete TORP, preferably transmitted via E-mail. NITAAC
reviews the TORP and if complete, assigns a Task Order
Number within 3 days. A complete TORP consists of the
following:
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A complete SOW formatted and containing all
the items found in the CIO-SP2 Task Order Guidelines. |
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An Independent Government Cost Estimate (IGCE)
(includes the 1% NIH fee) |
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A Task Order Requirements Package (TORP)
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- Point of Contact Information for
NITAAC and Contractor use
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- Contractor Preferences if any,
and rationale for preference
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- Funding strategy including a statement
of funds availability
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- Proposal Instructions including
proposal type (CPAF, CPFF, CS, FFP,
T&M), method of submission (oral,
written, email, combination), due
date (5 days minimum), POCs, addresses,
etc.
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STEP 2 – NITAAC Reviews
and Posts Requirements
NITAAC reviews the TORP and if complete, assigns a Tracking
Number within 3 days. The customer should call NITAAC
at (888) 773-6542 or one of the NIH points of contact
to verify receipt and assignment of a Tracking Number
if not contacted within three days of TORP submission.
When the NITAAC staff has determined that the TORP is
complete and properly documented, NITAAC notifies the
customer and announces the requirement via email to all
CIO-SP2 prime contractors for the appropriate task area,
unless it meets the requirements for an exception to
the
fair opportunity rule. This announcement satisfies the
requirement for "fair opportunity
to be considered."
STEP 3 – SRA and Digital
Infuzion Prepare Technical and Cost Proposals
Prime contractors will generally be allowed five business
days to prepare and submit written proposals (when written
proposals are required); however, more time may be necessary
based
on the particular task order requirements.
Oral and/or written technical proposals shall address
all paragraphs of the SOW. Other items
that should be
included in the technical proposal (as applicable) include
key personnel and resumes, other direct costs (ODCs) rationale,
justification for new subcontractors and/or new
labor
categories, etc.
A fax/hard copy and/or electronic media cost proposal
is also required. This area of the proposal shall include
detailed cost/price amounts of all resources required
to accomplish the task,
(i.e., man-hours, equipment, travel,
etc.).
STEP 4 – Customer Reviews
Proposal and Prepares SRDP
The customer evaluates proposals, performs a Best Value
analysis, and selects the vendor which can provide the
best value. The customer then prepares a complete CIO-SP2
Solution Recommendation Document Package (SRDP) to be
faxed (301-496-8486)/sent to the CIO-SP2 Contracting Officer
for processing the TO award. The SRD must be signed by
an "Accountable Management Official" of the
customer organization. The CIO-SP2 SRDP includes:
STEP 5 – NITAAC Reviews
SRDP and Approves Award
NITAAC reviews the SRDP and provides the customer with
an Approval Letter (copy to the vendor). The Approval
Letter documents NITAAC's concurrence with the SRDP, and
provides the CIO-SP2 Task Order Number to be used on the
customer funding document/order. NITAAC will announce
the award decision to all prime contractors for the appropriate
task area via email.
STEP 6 – Customer Prepares
Funding Document/Order
Upon receipt of the Approval Letter, the Customer issues
the appropriate order to the prime contractor. Copies
shall be provided concurrently to the CIO-SP2 CO (fax
301-496-8486). The order must contain the 1% processing
fee (not applicable to NIH customers) as a separate FFP
line item. The fee is billable by the prime contractor
with the first invoice submission. The order must also
contain the CIO-SP2 Task Order Authorization Number (For
NIH customers using the Record of Call mechanism, this
number is placed in the 'description' field) and other
required information.
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